Bindmark: Branded PDF and Word Export for Confluence
Bindmark exports a Confluence page, or a page and every page below it, to a branded PDF or a Word (.docx) document. This page covers exporting, templates, the two macros, what goes into the file and the limits.
Export a page or a page tree
- Open the page. Choose ... (top right) > Export to PDF or Word (Bindmark).
- Pick This page only or This page and all pages below it.
- Pick PDF or Word (.docx) and a template. Type a document title if it should differ from the page title.
- Press Export. Progress shows while Bindmark reads the pages and builds the file; then press Download.
You can close the dialog while a large export runs. Download it later from Space sidebar > Apps > Bindmark exports > Recent exports. Finished files are kept for 24 hours.
To export a whole space, open Bindmark exports in the space, choose the space home page under Start from page, keep Include all pages below it ticked and press Export.
Exports contain only pages and pictures the person exporting can see.
Templates
A template decides how the file looks. Every site has the built-in Standard template: A4, cover page, contents, numbered headings, the document title and current section in the header, page numbers in the footer.
- Site templates are offered in every space. Confluence admins edit them in Confluence settings > Bindmark PDF and Word export > Site templates (or the Site templates tab in any space's Bindmark exports page).
- Space templates are offered only in their space. Space admins edit them in the space's Bindmark exports > Space templates tab.
Press Preview PDF or Preview Word in the editor to download sample pages laid out with the template, before saving.
What a template sets
| Section | Settings |
|---|---|
| Name | Template name; file name pattern (fields allowed, for example {title} {date}) |
| Page | A4, Letter, Legal or A5; portrait or landscape; margins in millimetres |
| Fonts and colors | PDF font (Sans or Serif with Latin, Greek and Cyrillic, or Helvetica/Times for the smallest files); Word body and heading fonts; text size; colors for headings, links, text, table headers and the cover band |
| Logo | PNG or JPEG up to 150 KB; width on the cover; optionally in the page header |
| Cover page | On or off; title, subtitle and extra lines (fields allowed) |
| Header and footer | Left, center and right text with fields; on the cover or not |
| Contents and numbering | Table of contents on or off, its title and levels; heading numbers 1, 1.1, 1.1.1 and how many levels |
| Watermark | Text such as DRAFT or CONFIDENTIAL, and its strength |
| Content | New sheet for each Confluence page; first page title as the document title; version and last update under each title; a note where a macro has no export form; web addresses printed after links |
| What to leave out | Pages with these labels (and pages below them); only pages with these labels; expand sections whose title starts with these words |
Fields
| Field | Prints |
|---|---|
{title} | Document title (the first page title, or what you typed when exporting) |
{section} | Title of the Confluence page printed on that sheet (headers and footers) |
{space}, {spaceKey} | Space name and key |
{date} | Export date |
{exportedBy} | Person who exported |
{version}, {updated} | Version number and last update date of the first page |
{page}, {pages} | Page number and total pages (headers and footers) |
In Word files {page}, {pages} and {section} are live Word fields (PAGE, NUMPAGES and
STYLEREF), so they stay right when you edit the document.
The two macros
- Page break (Bindmark): the next content starts on a new sheet in Bindmark exports. Readers see nothing; editors see a small label.
- Leave out of exports (Bindmark): everything inside shows on the page as usual and is left out of Bindmark exports (and of Confluence's own PDF and Word exports).
Both keep working for readers if the subscription lapses.
What goes into the file
| Confluence content | In the export |
|---|---|
| Headings | Headings, moved under their page title in a tree export, numbered if the template says so, listed in the contents |
| Text formatting, colors, links | As on the page. Links to pages in the same export jump inside the document; other links stay web links |
| Bullet, numbered and task lists | Lists (task boxes ticked or empty) |
| Tables | Tables with merged and colored cells; header rows repeat on every page; tall rows split across pages |
| Code blocks, quotes, panels | Shaded code, quotes with a bar, colored panels |
| Pictures (attachments) | Embedded at their size on the page, with captions. PNG and JPEG in PDF; PNG, JPEG and GIF in Word |
| draw.io and Gliffy diagrams | The picture Confluence stores with the page |
| Expand sections | Printed open with their title, unless the title starts with a word the template leaves out |
| Status, mentions, dates, emoji | Colored status labels, @names, dates; emoji the font cannot draw print as their short name |
| Layout columns | One after another |
| Table of contents and Children macros | Left out (Bindmark builds its own contents) |
| Great Work macros | Texwell equations as readable text with their numbers, Accentwell sections, buttons, timelines and badges, Excerptory snippets, Editionwell sections, the Markdown macro, glossary terms |
| Other macros | Macros that hold content print their content; others print a short note (or nothing, per template) |
Limits
- 500 pages and 400 pictures per export; pictures up to 15 MB each and 150 MB per export.
- Files up to 60 MB, kept 24 hours, downloadable only by the person who exported.
- Three exports running at once per person.
- PDF fonts cover Latin, Greek and Cyrillic alphabets and common symbols. For Chinese, Japanese, Korean, Arabic or Hebrew text, export to Word.
- Animated GIF, SVG and other picture types print as a note in PDFs.
Privacy
Bindmark runs on Atlassian's Forge platform. It reads pages with the permissions of the person exporting, builds the file inside Atlassian, and sends nothing to Great Work or anyone else. Details: https://greatwork.company/apps/bindmark/privacy
Help
Email hello@greatwork.company or use the support portal linked on the Marketplace listing. We reply within one business day.